What is a paperless office, and how does it work?

A paperless office (or paper-free office) is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form, a process known as digitization. (https://en.wikipedia.org.wiki/Paperless_office)

Going paperless is the best move you will ever make!

It means NO MORE:

It also means LESS:



The perfect paperless office is one where no documents are stored in a paper format, and documents are stored in an electronic format. Any kind of file can be stored in the Paperless directories, including spreadsheets, word documents HTML documents, etc. Documents that replace your printed documents should be stored as a PDF file. The PDF file becomes your historical published document. You will still sometimes want a printed copy for desk checking, cross referencing to other reports, or simply because you want to make notes on the document. Simply print out the documents you want. (Comment: You can make notes on the PDF file stored in your document manager, or print your file, write notes on it, then scan that back into the system.)

Why do you want to store the (previously paper) documents as a PDF file?

So, in summary, everything is more organized and easier to find. Documents are easier and cheaper to produce and store, multiple parties can access the files, system locks the file if someone else is updating it, less frustration, less effort, less time.